I'm a new admin here with a new LS on Ragnarok (FFXI). We're looking for both NA and EU players.
We're wanting to figure out when people will be available (or plan, at least). We tried setting specific times for events, but found people had work or it was during their normal time to sleep. One issue is we're new and people haven't worked us into their schedule, BUT also there is a large time zone difference between say Eastern Europe and Hawaii.
Is there a way for the website to help us (or some other way) gather information on when players are available? We were thinking of a method by which the members could input their expected times and then we could look for overlap.
We're also open to your ideas, experiences, etc.
It sounds like you need to set up a poll. There are two different polls you can do on your website .. either via a widget/poll page or via the forums. The forums, from what I recall, offer the better option for something like this because it allows multiple choice.
I'm assuming you have some sort of central time to use .. for example I play World of Warcraft and anything we organise is based on "server time" (for our servers in the EU this is Paris time) .. this is shown in-game so it's easy for people to work out time differences related to where they are against what time it is "in-game".
If you do .. then set up the poll based around that. Obviously the first thing you need to do is work out when those people who are going to organise/run the events are available. For the full duration. After that, if there's room to adjust either way .. just give those options. So if your organiser(s) can do events that last 2 hours, any time between 7pm and 12 midnight at their location, work out how that relates to game time (or whatever base time you're using as a point of reference) then give multiple choice, in half hour segments: 7-9; 7.30-9.30, 8-10, etc etc.
As it's multiple choice, those who can do more than just one two hour section can chose multiple. You then pick the time that is most popular.
After that .. you recruit based on that time.
I don't know if there are any other ways of doing it .. but that's how I'd do it.